Corporate Event Shoot Checklist

1. Night Before / Morning Prep0/0

Charge every device to 100%.iPhone 15, iPhone 17, Insta360, gimbal, mic kit, headphones, and power banks.
Clear storage and confirm media.Leave room for 4K interviews, 60fps b-roll, timelapse, and 360 files.
Clean all lenses.Check both iPhones and both 360 lenses for fingerprints, dust, and case glare.
Test the microphone chain.Record, play back, and listen for clipping, rub, missing channels, or adapter failure.
Balance the gimbal with the real phone setup.Use the exact case, mount, lens, and orientation you will shoot with.
Open Blackmagic Camera, Apple Camera, and ZY Play before leaving.Confirm permissions, storage access, Bluetooth/gimbal pairing, and that each app can actually record.
Pack cables, mounts, power, headphones, and backup adapters.Include USB-C, cold shoe mounts, clamps, mini tripod, lens cloth, and any mic adapters.

2. On-Site First 10 Minutes0/0

Check in with the event lead.Confirm must-get people, no-shoot areas, schedule changes, and release expectations.
Scout registration, stage, booth, networking, and quiet interview edges.Find branded backgrounds without confidential screens or private documents.
Check for flicker and screen exposure.Look at overhead lighting, monitors, projectors, and LED walls before the room fills.
Place bags and 360 camera safely.Stay out of walkways and avoid capturing registration data or private conversations.

3. Camera Settings0/0

Keep frame rates consistent.Use 4K 24/30 for interviews and safe coverage; reserve 60fps for intentional slow motion.
Match the camera-app baseline before the first real shot.Blackmagic, Apple Camera, and ZY Play should agree on resolution, FPS, lens choice, stabilization intent, and color profile as much as possible.
Lock focus, exposure, and white balance for key shots.Prevent focus hunting, brightness pumping, and color shifts during interviews or talks.
Use Blackmagic Camera for manual-control shots.Set codec, color space/log choice, white balance, shutter, ISO, audio meters, and storage destination intentionally.
Expose faces first, screens second.If screen content matters, get a separate readable cutaway.
Use airplane mode or Focus mode.Stop calls, banners, and app interruptions while recording.

4. Camera Roles0/0

iPhone 15 cage + mic is A-cam.Use Blackmagic Camera here when you want manual exposure, white balance, audio meters, log/codec control, and repeatable interview settings.
iPhone 17 + gimbal is motion cam.Use Apple Camera for fast reliable b-roll; use ZY Play when gimbal features like tracking, motion modes, or app-linked controls are worth the extra setup.
Verify ZY Play quality settings after connecting.Some gimbal apps can reopen with different resolution/FPS defaults; check before long walks, tracking shots, or timelapses.
Insta360 is atmosphere and room energy.Use for room-fill timelapse, immersive establishing, wide safety angles, and crowd flow.

5. Audio Priorities0/0

Check audio before moving on.Record one answer, play it back, and fix clipping, rub, room noise, or bad mic placement.
Keep the mic clean and close.Avoid lanyards, hair, scarves, necklaces, badges, and jacket rub.
Record room tone after interviews.Capture 20 to 60 seconds from the same mic position for smoother edits.
For talks, ask about house audio.If no feed exists, shoot visual recap coverage and avoid relying on distant camera audio.

6. Insta360 / Timelapse Ideas0/0

Capture room fill and crowd flow.Start before traffic builds; use external power for longer runs.
Get one immersive establishing angle.Place above head height if possible and away from sensitive screens or registration tables.
Check battery, heat, storage, and interval.Timelapse and 360 files grow quickly and can fail quietly.

7. B-Roll Coverage Formula0/0

For every activity: wide, medium, tight, movement, reaction.Repeat at registration, signage, booths, talks, networking, and detail tables.
Cover the recruiting story.Arrival, recruiter conversations, candidates listening, room energy, handshakes, and signage.
Keep gimbal moves short and usable.Slow push-ins, pull-outs, reveals, side-tracks, and simple orbits beat flashy spins.
Do one ZY Play test move before the room is busy.Check horizon, joystick speed, follow mode, focus/zoom behavior, and whether the saved clip matches the edit settings.
Shoot extra cutaways for the edit.Hands, safe signage, details, applause, nods, listening, and transitions.

8. Talks / Presentations0/0

Get a clean safety wide before the talk starts.Include speaker, audience context, and enough edge room for stabilization.
Capture audience reactions and note-taking.Avoid readable notebooks, laptops, or badge details.
Grab applause, speaker gestures, and branded details.These make short recaps feel alive even without full program audio.

9. Interview Cheat Sheet0/0

Find a quiet edge with a branded but safe background.Medium close-up, eyes near the upper third, no confidential screens behind them.
Confirm they are approved to be featured.Check release rules, badge colors, and any do-not-use names.
Coach short, complete answers.Ask for the question in the answer and leave quiet handles before and after each response.

10. Shoot for the Edit0/0

Build mini sequences.Signage to crowd to conversation to detail to reaction gives the edit a natural sentence.
Hold every shot longer than feels necessary.Aim for 8 to 10 clean seconds before moving.
Capture alternate angles for every must-get.Wide proof, medium context, and detail/reaction coverage protect the final timeline.

11. Privacy / Confidentiality Check0/0

Avoid confidential screens, badges, documents, and whiteboards.Watch for emails, calendars, resumes, candidate data, internal tools, lab/research material, and restricted signage.
Respect no-shoot areas and badge-color rules.When in doubt, ask the event lead before filming.
Treat 360 footage as extra sensitive.It captures outside the intended frame, including side conversations and background details.
Secure raw footage until the client clears it.Do not post behind-the-scenes, previews, or screen grabs without approval.

12. Final Before Leaving Checklist0/0

Verify key shots.Signage, registration, room energy, networking, talks, reactions, details, and interviews.
Review clips from each camera app before leaving.Check one Blackmagic clip, one Apple Camera clip, and one ZY Play clip for exposure, audio, stabilization, FPS, and file location.
Spot-check strongest interview audio.Make sure the edit has at least a few clean, usable bites.
Stop and save timelapse / 360 captures.Confirm files are written before packing the camera.
Log names, releases, and do-not-use notes.Do it while the room is fresh in your head.
Back up footage as soon as practical.Use the client-approved destination and keep raw footage private.

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